Your business needs Office 365

4 years ago

Office 365 is one of the most powerful and efficient tools you can use to bring your business together, but what exactly is it?

In short, it is a public cloud-based service hosted by Microsoft encompassed of various standard Microsoft Office desktop applications, such as standard emails, shared calendars, video conferencing via Skype, and so on.

When using Office 365, businesses are also able to securely store and share files from any location around the world, meaning sensitive business data remains safe.


What benefits will Office 365 bring to a business?

Size is no issue

As businesses grow, the technology they use needs to grow with them. Office 365 offers users the flexibility to scale up or down as quickly as their business needs. 

With Office 365, businesses can mix and match applications, and therefore create their own custom solution for each user. It’s also simple to add and remove users by simply adding or eliminating licenses. 

Office 365 has the capability to quickly adapt to whatever is happening within your business.


Location has no limit

Office 365 gives each employee the capability to work from anywhere in the world. The only thing needed is an internet connection. 

As Office 365 is entirely cloud-based, emails, files and Microsoft Office programs (Word, PowerPoint, Excel, etc.) can be accessed from anywhere, plus, users are able to create, edit, and share documents from their device in real time.

This is particularly beneficial for companies with multiple locations, remote employees or employees who travel often. Not only that, but allowing your team to work from home, or wherever they feel comfortable, generally improves productivity levels, which, we can agree, is a great benefit for a business of any size. 


Bring the team together

The Office 365 application allows multiple users to contribute to or edit a document at the same time, rather than having countless copies of one document. 

Versioning is also included in case users need to revert back to an older version of a document at any time.


Advanced security

Although the word “cloud” doesn’t make you immediately envisage ultimate security, it is in fact just as, if not more, secure than an on-site system, especially with the security measures we put in place for our clients.

 Office 365 has many built-in security features, including:

Message Encryption: Only encrypted emails are sent to and from users, stopping anyone other than the intended recipient from reading the email content and attached documents.

・ Customised login pages:  As cyber hackers become smarter at attacking businesses, Office 365 recently implemented a customisation option. This allows a customised login to be put in place so that users and businesses can be confident they are logging into the correct system and not being caught out by popular phishing scams.

・ Mobile Device Management: This enables employees’ mobile devices (phones or tablets) to be kept secure and managed to protect private company info. As a business, you are able to develop device security policies, remotely wipe a device, and view detailed device reports, as and when you see fit.

・ Reduced cost: Office 365 is a subscription-based service, which means you pay an annual or monthly fee per user. It eliminates the large up front costs for new software.

Although some companies pay yearly, most plans are usually paid on a monthly basis, which can be helpful from a cash flow perspective in case there are any immediate changes to your business. Plus, you are not tied into anything specific, so you have the freedom to switch off services that you aren’t using to cut costs.


What’s the best way of implementing Office 365 into a business?

To put it to you straight, let the IT experts do it. By allowing them to do a thorough analysis of what is required, they will find the best option for your business, at the best cost.

Infinium is a certified Microsoft Silver Partner. Our dedicated team of experts are on hand to help and advise you on how to choose the right Office 365 package for your business, assisting you throughout the process of implementation and managing your service via a support agreement.

We’ve successfully migrated thousands of companies to Office 365 – holiday parks, legal firms, private healthcare firms, and manufacturing businesses have all benefited from the Office 365 experience. Let us help improve your business too.


Speak to one of our specialists today and give your business a head start.